{"id":718,"date":"2025-02-19T15:25:41","date_gmt":"2025-02-19T15:25:41","guid":{"rendered":"https:\/\/fs.ucf.edu\/realestatespace\/?page_id=718"},"modified":"2025-03-07T16:09:38","modified_gmt":"2025-03-07T16:09:38","slug":"faq","status":"publish","type":"page","link":"https:\/\/fs.ucf.edu\/realestatespace\/faq\/","title":{"rendered":"Frequently Asked Questions"},"content":{"rendered":"\n
 [Research Space Guidelines]<\/div>\n\n\n\t\t
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FAQs<\/h2>\n\t\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tCan my college or unit have its own set of research space policies or guidelines?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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Yes, in tandem with the campus-wide research space guidelines. UCF’s intent is to keep management of research space localized in the units where assessment considering all facets of effective use is best. The guidelines will simply provide overarching principles and objectives that guide the allocation of research space at UCF.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tDo these guidelines apply to every college and unit at UCF?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The guidelines apply to the management of all research space occupied and\/or utilized by UCF. This includes, but is not limited, to all campuses as well as leased research spaces occupied in areas such as Research Park. The research space utilization rubric is only focused on research lab space and does not include office space related to research.<\/p>\n\n\n\n

<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tHow will the research space guidelines be used?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The guidelines are overarching principles and objectives that guide the allocation of research space at UCF. Implementing these guiding principles across the University will support colleges and units as they collaborate with central administration on the efficient use of their existing spaces and seek support for the development of new spaces. While not the deciding factor, these guiding principles will be an important data source to assist in this decision-making process.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tHow will the research space productivity metrics be used?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The research space utilization rubric evaluates how individual research lab spaces are being used and is not a performance assessment of faculty or associated personnel. Both quantitative and qualitative metrics are needed to make well-informed decisions regarding space allocation, and it will be left up to department leadership to enter this data into the rubric.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tI only conduct research in my office and do not have a dedicated research lab. Do the research space guidelines apply to me?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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At this time, the research space guidelines are focused on research lab spaces, not associated support spaces or offices. Decisions around offices, and other workspaces, are guided by\u00a0Policy 3-126: Comprehensive Space Management.<\/a><\/p>\n\n\n\n

<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tWho do I talk to if I have questions about my space assignment?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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Please direct your space allocation questions to your department chair or unit director.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tWho do I talk to if I have questions about the Research Space Guidelines?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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Please send questions to\u00a0realestate@ucf.edu<\/a><\/a>.
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<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tWhy do we need campus-wide research space guidelines?\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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As UCF continues to pursue its Strategic Plan goals, further growth in research is expected that will require an organized and coordinated process for assessing use of research space. The guidelines and the research space utilization rubric are key to a uniformed approach to research space allocation. These tools will provide data that will assist leadership in identifying space needs to support existing research efforts and attract additional faculty.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\n\n\n\n

 <\/div>\n\n\n\t\t
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Forms<\/h2>\n\t\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tRequest for Space\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The Request for Space<\/em> form should be submitted to the Space Administration office when there are planned additions to a unit\u2019s programs or personnel. These requests for additional space should be submitted only after all other options have been exhausted within a unit\u2019s dedicated space. All Request for Space forms will require approval from upper management (chair, unit head, dean or VP) prior to submitting.<\/p>\n\n\n\n

This form is not intended for exploratory purposes. All requests for additional space should be critical to the unit\u2019s continued function.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tChange of Room Function\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The Change of Room Function<\/em> form is intended to track any planned modifications to a space that a unit occupies, where a Minor Project Request form was not submitted. For instance, if a conference room was converted to an office or a larger office was converted to a break room. While many of these modifications have been discovered during building walk-throughs, we are attempting to reduce the amount of time that passes before these alterations are discovered and recorded.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tTransfer of Space\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The\u00a0Transfer of Space<\/em>\u00a0form should be submitted to the Space Administration office when a unit no longer requires the use of a room that has been assigned to them. The transferring unit may have had changes in programming or personnel that have deemed a room obsolete. Or the room in question may require a level of renovation that deems the space inoperable for its unit. Whether or not the transferring unit has identified another group to transfer the space to, we need to be notified of this development. Once the transferred space has been assigned, the unit assuming ownership will be responsible for any modifications to the space that are required.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

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\n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tAdd a Missing Room Number\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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The Missing Room<\/em> form allows departments to report rooms that are not present in university\u2019s space management application or other key applications. A missing room can occur under the following two conditions:<\/p>\n\n\n\n

  1. Facilities Improvement\/Renovation:<\/strong> During a facilities improvement\/expansion, it is common for rooms to be created or eliminated. To reflect such changes, the Space Administration department will need to update the university\u2019s space management application.<\/li>
  2. Room Classification:<\/strong> A room classification determines the primary function for a room based upon utilization. If a department(s) changes a room\u2019s utilization, the Space Administration department will need to update the classification for the corresponding room.<\/li><\/ol>\n\n\n\n

    In addition, various university\u2019s applications (e.g. PeopleSoft OID eform) relies on the room classification to determine the available rooms based upon a specific function (e.g. conference\/meeting rooms). If a room is present within the university\u2019s space management application but does not appear in other applications, the room may need to be reclassified.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\t

    \n\t\t\t\t\n\t\t\t\t\t
    \n\t\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\n\t\t\t\t\t\tRequest a Location\t\t\t\t\t<\/strong>\n\t\t\t\t<\/a>\n\t\t\t\t
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    The\u00a0Request a Location<\/em>\u00a0form tracks new educational site(s) where UCF faculty provides instruction or conduct research with university\u2019s students and staff. This form must be submitted prior to the commencement of each semester.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\n","protected":false},"excerpt":{"rendered":" [Research Space Guidelines]  ","protected":false},"author":5,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-718","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\nFrequently Asked Questions - UCF Real Estate and Space Administration<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/fs.ucf.edu\/realestatespace\/faq\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Frequently Asked Questions - UCF Real Estate and Space Administration\" \/>\n<meta property=\"og:description\" content=\" [Research Space Guidelines]  \" \/>\n<meta property=\"og:url\" content=\"https:\/\/fs.ucf.edu\/realestatespace\/faq\/\" \/>\n<meta property=\"og:site_name\" content=\"UCF Real Estate and Space Administration\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/ucffacilities\" \/>\n<meta property=\"article:modified_time\" content=\"2025-03-07T16:09:38+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/fs.ucf.edu\/realestatespace\/faq\/\",\"url\":\"https:\/\/fs.ucf.edu\/realestatespace\/faq\/\",\"name\":\"Frequently Asked Questions - 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